Quality programme for vaccine integrity and operator safety

Most vaccines that are used in the hatchery are frozen cells-associated vaccines such as Marek’s HVT or HVT vectors based, that must be kept in liquid nitrogen (-196°C; -320°F) to preserve integrity. As the vaccination of a flock with a defrost vaccine will result in a non-vaccine take, special attention must be paid to this point. These storage conditions can be impacted by several factors including the environment, the transportation and the training of the people that are involved with it. More importantly, wrongly manipulating liquid nitrogen can be a dangerous material for personnel.

Taking control at the national warehouse

The process to support effective transport and storage of frozen vaccines is challenging. A flawless cold-chain protocol which involves all materials, equipment and procedures must be in place to ensure that the vial is frozen from the time of manufacture until the vaccine is administered. To do so, first, the frozen vaccines are validated by Quality Assurance (QA) and Quality Control (QC) in the production facilities, before being shipped internationally. They are then controlled upon reception in the local warehouses, as well as during storage, and at time of preparation for delivery to the hatchery.

Hatchery as the centre of vaccination

Hatcheries are the first stage of the life cycle of a poultry company. The vaccination programme is now mainly applied in the hatchery, making it a key milestone of the food chain. A breakage in the vaccine cold chain in the hatchery can have severe impacts on the whole production chain. The vaccination of a flock with a defrosted vaccine will result in a non-vaccine take. At the farm level, it would affect the production by the potential usage of antibiotic treatment, compromised zootechnical performances, and higher risk of mortality and morbidity. In addition, some consequences of a low vaccine take can be found at slaughter, with an increase of condemnations and result in poor carcass quality due to disease.

As there are several points to control to guarantee the integrity of frozen vaccines, the process also requires expertise and experience. A non-trained staff member may put the integrity of the vaccine at risk in the hatchery. Without training and adapted equipment, the hatchery staff are exposed to a risk of injuries, leading to sequelae. Therefore, the main challenge for the hatchery is to get the proper training to guarantee both the safety of their team members and the application of a well-preserved vaccine to their flocks.

To further help customers, Ceva has developed another reference service, Linilog, to tackle those critical points at the hatchery.

Delivering an end-to-end service solution

The Linilog (Liquid Nitrogen Logistics) service was created in 2010 and started in our production plant in the USA, Ceva Lenexa. Since then, it has been deployed worldwide. This service is now in place in 3 frozen vaccine production plants, and in all our affiliates and partner warehouses with the support of around 100 Ceva employees.

The Linilog service is available for the hatcheries receiving frozen vaccines from Ceva and is supported by a team of over 175 hatchery specialists. It has successfully been implemented in several hatcheries globally thanks to close work with hatchery managers.

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Service based on 4 Key Pillars

Liquid nitrogen is required to maintain the live cells in the vaccine. Liquid nitrogen is safe to handle if done so with protective equipment, in adapted facilities and after receiving specific training. Therefore, good practices applied at each stage of the distribution flow to guarantee the safety of all people involved in the frozen vaccine logistics are needed.

In that sense, the Linilog service has now a Code of Practice that is based on 4 pillars:

Care of OPERATOR SAFETY when handling frozen vaccines, thanks to implementing and controlling the application of safety procedures in the warehouse and the hatchery.

Specific handling conditions are required to protect the health of those involved:

• Any person involved in frozen vaccine handling should be trained on the emergency first aid procedures and safe practices.
• To prevent frost burn, Personal Protective Equipment (PPE) must be provided to personnel and be worn at all times when handling liquid nitrogen. Sets of Personal Protective Equipment are made available for Ceva affiliates and their customers. In 2020, approximately 250 sets were sent to 43 different countries.
• Asphyxiation can develop if the room is not properly ventilated. The room must be fitted with an exhaust fan to maintain a safe oxygen level for humans. The usage of an oxygen sensor is advised.

Continous control of the VACCINE INTEGRITY thanks to the implementation and the monitoring of the application of preservation procedures in the warehouse and the hatchery.

Preserving the vaccine integrity

Exposure to room temperature is minimised, and the vaccine storage conditions are controlled regularly in the production plant, in the warehouse, and in the hatchery. Special attention is paid to the vaccine in the warehouse when it has to be taken out of the liquid nitrogen upon reception, during transfer from a container to another, in stock control, and in order preparation.

In the hatchery, customers are trained and encouraged to pay special attention to reception and stock control, and vaccine preparation.

After each of these actions, the level of liquid nitrogen and the conformity of the upside-down ampoules are monitored and recorded. The Dewars receive exceptional care at all stages thanks to constant visual control, testing for viability, and digital tracking.

VACCINE TRACEBILITY thanks to DEWAR follow up from the warehouse to the delivery to a customer location.

Tracing the vaccine means being able to trace all of its storage containers

Using a digital tracking system, Dewars within Ceva’s fleet are identified and are always locatable, globally. An obsolete container represents risks of failure or breakage that might not be visible, putting the integrity of the vaccine at stake. Thanks to this tracking system, Ceva ensures that all Dewars in use are viable and can supply new containers to hatcheries when needed.

Together with a complete recording of any monitoring action performed on the Dewars, we can trace the storage life of the frozen vaccines.

Delivery of TRAINING AND QUALIFICATION of the teams involved in frozen vaccines logistics.

It has been demonstrated that proper training is required to master the previously mentioned pillars. Within Ceva, all employees involved in liquid nitrogen logistics, from the supply chain manager to the hatchery specialists and the warehouse team, are trained and qualified in the LINILOG good practices. All our warehouse and distributor partners go through the same process and are regularly audited using our standards.

Customer hatcheries are provided with Personal Protective Equipment and receive training and recommendations on the storage area when starting to use frozen vaccines. Ceva Vaccination Services & Equipment teams are also available to guide our customers and monitor their liquid nitrogen handling techniques during their regular visits.

Ensuring operator safety

After more than 10 years of constant improvement of these practices and their implementation in more than 70 countries, a survey was conducted in 2020 to evaluate the effectiveness of the Linilog service. It measured the number of injuries due to liquid nitrogen handling and the number of claims registered at the reception of the vaccine at the local warehouse or at the hatcheries due to the defrost vaccine.

In 31 countries, between 2015 and 2020, only 1 injury due to liquid nitrogen handling was declared, and an average of 0.3% of the shipment to the hatchery was facing claims for defrost vaccine suspicion. This proves that the Linilog service implementation at all stages of the chain helps to master liquid nitrogen logistics. But most importantly, for every claim, a solution was found and an action plan was implemented to prevent the issue from arising again, showing the commitment of the teams to answer the customer’s needs.

During their regular hatchery visits, Ceva Vaccination Services & Equipment teams train and audit the hatchery teams on the good practices of liquid nitrogen handling.

In 2020, all the hatcheries visited by Ceva worldwide have shown an average score of 95% of application of the operator safety good practices and 97% of application of the good practices for the preservation of vaccine integrity, proving that regular training is fundamental for good liquid nitrogen logistics.

Linilog Code of Practice

After 11 years of contribution to preserving the frozen vaccine integrity and people safety in the warehouses and hatcheries, Ceva decided to move to the next level of excellence by creating the Linilog Code of Practice and receiving Quality Recognition from an international third-party control body.

After undergoing an auditing process, Ceva Headquarters received the Quality Recognition for making available, for all Ceva affiliates, the training and the tools for the standardisation of the good frozen vaccine logistics practices.

The quality Recognition will now be monitored by Bureau Veritas Group at the country level, for each candidate country. South Africa is the first country which has passed the quality control audit successfully to demonstrate their compliance with our international standard.

Our objective is now to involve all our subsidiaries in the Quality Recognition process and provide our customers with the highest level of service.

A list of hatcheries involved in the programme is available on request from Ceva